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2019 Wedding and Event Planning - Start Now!

July 10, 2018
While the 2018 wedding and event season is well underway, brides and event planners are turning their eyes to 2019 in order to book in-demand event locations and start planning for their event rental needs.
 
One major consideration for your 2019 event is the need for a tent. But how do you know what type of tent will work best for a) your event and b) your location?
 
At Avalon Event Rentals, we will work with you to ensure that you choose the right tent for your wedding, corporate, or special event, as it is critical to the comfort of your guests and the smooth flow of traffic throughout the event site.
 
Things we will discuss with you and will need to be considered:
 
  • What kind of surface will the tent be placed? Grass, concrete, asphalt, or wood decking?
    • Based on the surface, we will suggest the proper weighting techniques.
  • How much space do you have? What are the dimensions of the tent site?
    • Are there limitations such as underground utilities, trees, landscaping, irrigation lines etc. that need to be considered?
    • Do we, as supplier, have reasonable truck access for delivery?
  • How many people do you wish to accommodate and in what type of configuration? Are all your guests seated at tables, partial seating, or cocktail party setting?
    • Based on the layout, you will need a certain amount of space per person.
    • We can help determine that space and then design and AutoCAD layout to help you visualize your set up.
  • What other items would you like to have under the tent? Buffet, bar, cake table, dance floor, stage, etc.?
    • As above, space for these items will need to be taken in to overall space requirements.
  • What time of day will your event take place? Will you need lights and/or heaters, or air conditioning?
  • Is there a power source at the site? What are your power requirements going to be?2019 Wedding and Event Planning
  • Are there washroom facilities for your guests?
    • If there is a septic field, will the field accommodate your guests for the evening?
  • Do you wish to enclose any portion of the tent?
    • We have various types of walls, windows, solids etc.
  • Will you need accessory tents for the caterer’s prep station, beverage service station, or to feature a focal point such as an ice sculpture or wedding cake?
With many styles of tenting available, getting you the product that is right for your event is the first step. Having this information available when it’s time to reserve your tent will ensure the best possible coverage for your special event. And, of course, booking early for you 2019 event will ensure that you get the exact tent and accessories you desire.
 
All of the equipment and accessories you need to create a distinct and individual mood are available right here. You can count on Avalon to provide personalized service from consultations and site surveys to professional and friendly installation and removal.
 
Please call (250)861-1575 or email to set up your free personal consultation.
 

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